Executive Committee
Bylaws
They outline the structure, roles, responsibilities, and procedures for meetings, voting, officer duties, and more.
Bylaws help ensure the committee runs fairly, consistently, and in accordance with party principles
Our Bylaws are voted on at the orginizational meeting every two years.
ARTICLE I - Name
The name of this organization shall be the Republican Party of Rockwall County (RPRC)Â Executive Committee, hereinafter referred to as the Executive Committee.
ARTICLE II - Mission & Function
Section 1: MissionÂ
The mission of the Executive Committee is to engage and inform the public, and to ensure the election of Republican candidates who embrace the principles and priorities of the Republican Party of Texas – including the defense of limited government, the safeguarding of individual liberty, and the faithful honoring of their oath with full fidelity to and upholding of both the United States Constitution and the Texas Constitution.
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Section 2: Function
(a) The Executive Committee shall act as the central, unified authority and representative body for the RPRC platform, policies, and mission within Rockwall County.
(b) The Executive Committee shall actively operate within Rockwall County to advance, promote, and defend the Republican Party of Texas (RPT) principles and priorities through assistance, development, implementation, education, and advocacy.Â
(c) The Executive Committee shall recruit, support, and work to elect highly qualified Republican candidates to every available public office, ensuring they are committed to the United States and Texas Constitutions.
(d) The Executive Committee shall oversee the conduct of the Primary and Primary Runoff Elections within Rockwall County in full compliance with Texas Election Code (TEC) §172.11(b).
(e) The Executive Committee shall organize, manage, and conduct Republican Precinct and County Conventions within Rockwall County in accordance with all applicable rules and law.
ARTICLE III - Membership & Privileges
Section 1: Membership
(a) The voting members of the Executive Committee shall consist of the County Chair of Rockwall County, who will have obtained office pursuant to TEC 171.022(1), and all Precinct Chairs of Rockwall County, who will have obtained office pursuant to TEC 171.022(2) and the rules adopted by the Executive Committee.
(b) The Executive Committee may also include Ex Officio members as determined by the rules adopted by the Executive Committee, the County Chair, or RPT rules. c) Precinct Chairs may not be holders of elected public office at the county, state, or national level, nor be a candidate for such offices.
(d) The term of office for County and Precinct Chair shall be for two (2) years, commencing on the twentieth (20th) day after the Run-Off Primary Election Day. In the case of an appointed County or Precinct Chair, the term of office shall commence upon taking the oath of office and end upon the swearing in of their successor, or upon death or resignation from office.
(e) A vacancy in the office of County Chair shall be filled pursuant to TEC 171.025. f) A vacancy in the office of Precinct Chair shall be filled pursuant to TEC 171.024 and include the process defined in the rules appended to these bylaws (Reference: Precinct Chair Appointment and Vacancies). A vacancy may not be filled before the term of office begins in which the vacancy occurs, pursuant to TEC 171.024(d). We
(g) All Executive Committee members, Ex Officio members, appointed and elected officers, and committee members must be residents of Rockwall County, excluding SREC and RPT Members, as well as the office of Parliamentarian.
(h) All Executive Committee members, Ex Officio members, appointed and elected officers must have been affiliated with the Republican Party during the current and immediately preceding election cycle.
(i) The County and Precinct Chairs may be removed from office as prescribed by TEC 171.029.
(j) Emeritus Chair – The most recent past County Chair shall hold the honorary title of Emeritus Chair.
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Section 2: Privileges
(a) The County Chair is the presiding officer of regular and special-called Executive Committee meetings, unless otherwise prescribed within these bylaws.
(b) The County Chair may recommend appointments and ex officio members to the Executive Committee or committees. All appointments and ex officio members shall be confirmed by the executive committee by a majority vote of present & voting members.
(c) The County Chair may recommend the creation of additional or ad hoc committees to the Executive Committee. All ad hoc committees and non-standing committees as outlined within these bylaws shall be confirmed by the executive committee by a majority vote of present & voting members.
(d) The County Chair shall serve as an Ex Officio member of all committees.
(e) Each voting member of the Executive Committee shall be present to cast their vote. Vote by proxy is prohibited.
(f) Ex Officio members may only participate in debate on the floor, unless otherwise granted additional privileges by these bylaws.
(g) Ex Officio members may serve as chair or a member of Standing and/or Ad Hoc committees as approved by the Executive Committee.
(h) Emeritus Chair Privileges – The Emeritus Chair shall not have voting privileges but shall retain the privilege of attending all Executive Committee meetings, including executive sessions, to provide counsel, historical perspective, and continuity. The Emeritus Chair shall be considered an Ex Officio member for purposes of committee service.
ARTICLE IV - Officers
Section 1.
The Officers of the Executive Committee shall be the County Chair, County Vice Chair, Secretary, Treasurer, Parliamentarian, and Sergeant at Arms. The Executive Officers shall be the County Chair, County Vice Chair, and Secretary. Duties of officers shall be those prescribed by the parliamentary authority adopted by the Executive Committee and by these bylaws, as listed below:
(a) County Chair:
It is the duty of the County Chair to preside over all regular and special-called meetings. The County Chair may request the Vice Chair to stand in as presiding officer. The County Chair shall represent the RPRC in its official capacity. The County Chair shall act in good faith in performing the duties required by Texas Election Code (TEC) statute, by these bylaws, and by the Rules of the RPT. The County Chair may be a member of the Texas Republican County Chairman’s Association, and dues are to be paid by the Executive Committee.
(b) Vice Chair:
The County Vice Chair may be appointed by the County Chair and confirmed by majority vote of present & voting CEC members. In no case shall the office of Vice Chair be vacant for more than ninety (90) days. The County Vice Chair shall assist the County Chair as requested in the performance of the duties of the office. The County Vice Chair may preside over a regularly called or special called meeting at the request of the County Chair.
(c) Secretary:
The Secretary may be appointed by the County Chair. The Secretary must be a current Precinct Chair, in keeping with the Republican Party of Texas RPT County Chair manual and TEC 172.022(a)(2). The office of Secretary shall be voted on and approved by the Executive Committee by a simple majority. The secretary shall carry out the usual duties of that office, keep an up-to-date roll of the Executive Committee’s members, and ensure that each member receives timely notices of meetings together with a proposed Meeting Agenda not less than three (3) days before the meeting. A permanent file containing minutes of the Executive Committee meetings shall be maintained. In the event of a vacancy in the office of County Chair, the Secretary shall call a meeting of the Executive Committee for the purpose of electing a new County Chair, as prescribed in TEC 171.025.
(d) Treasurer:
The County Chair shall appoint the Treasurer immediately upon assuming office. The Treasurer shall be responsible for keeping systematic records and for complying with any applicable state and federal statutes regarding reporting contributions and expenditures. The Treasurer shall present a current report of financial conditions to the Executive Committee at each regularly scheduled meeting. The office of Secretary shall be voted on and approved by the Executive Committee by a simple majority.
(e) Parliamentarian:
The County Chair may make the appointment of Parliamentarian upon assuming office. The general duties shall be to advise the Chair and the Executive Committee on the application of these Bylaws, procedures of the Party, the Standing Rules, and Robert’s Rules of Order. The Parliamentarian shall be voted on and approved by the Executive Committee by a simple majority.
(f) Sergeant-At-Arms:
The County Chair shall make the appointment of the Sergeant-At- Arms. The duties of the Sergeant-At-Arms shall be those prescribed by Robert’s Rules of Order Newly Revised, 12 Edition; §47:40, §61:20-61:21, as well as assist the County Chair as requested in ensuring order during meetings.
Section 2.
Appointed officers shall serve until the next election of the County Chair and swearing in of the existing or newly elected Chair, or may be removed earlier by a supermajority vote of the voting Executive Committee members.
ARTICLE V - Meetings
Section 1. Regular Meetings:
The Executive Committee shall have regularly scheduled meetings on the first (1st) Monday of each month unless otherwise notified by the County Chair.
(a) Non-Statutory Business and Filling Vacancies:
A quorum of at least 50% plus one (50% + 1) of the current voting members of the Executive Committee must be present for Executive Committee official business to commence.
(b) Statutory Business:
A quorum for the conduct of statutory business shall consist of those members present. Section 2. Organizational Meeting. In the year in which the Executive Committee is elected, one of the regularly scheduled meetings shall be an organizational meeting, to be held within the number of days required by the Republican Party of Texas or the Texas Election Code (TEC). The organizational meeting may include, but is not restricted to, the adoption of the county party bylaws as well as the swearing-in of newly elected Precinct Chairs.
Section 3. Special Meetings:
A special meeting of the Executive Committee and its officers may be called upon the petition of a simple majority of the sitting Precinct Chairs, whose petition shall be reflected in a written statement and attached to the minutes of such called meeting.
(a) No business shall be transacted except that mentioned in the petition or as called by the County Chair.
(b) For Executive Committee petitioned special meetings to commence, a quorum of at least all petition signers must be present.
(c) For a County Chair called special meeting to commence, a quorum of 50% plus one (50% + 1) of voting members shall be present.
Section 4. Financial Oversight:
(a) Financial Review Session:
A financial review shall be conducted at each regular Executive Committee meeting during Executive Session, with a report presented by the Budget & Finance Committee or Treasurer. The financial review shall include:
1. Starting balance
2. Total income (itemized by source)
3. Total expenditures (itemized by category)
4. Ending balance
5. All transactions over $100, including date, amount, and purpose
6. A compliance statement confirming that expenditures and revenues are consistent with the approved budget and any votes of the Executive Committee.
(b) Expenses: Use of Party Name, Likeness, or Image:
Regardless of the amount expended, no funds of the Republican Party of Rockwall County shall be used for any transaction, contract, or expenditure that involves the use of the Party’s name, logo, likeness, or image without prior approval by a majority vote of the Executive Committee. Such approval must be obtained before any commitment of funds or execution of agreements.
ARTICLE VI - Committees
Section 1: Standing Committees:
The following Standing Committees shall meet at least bimonthly:
1. Budget & Finance Committee:
Oversees financial planning, budgeting, fundraising oversight, and compliance with applicable laws. This committee shall approve any expenditures over $500 when such expenses are required between Executive Committee meetings.
2. Bylaws & Rules Committee:
Reviews bylaws, meeting rules, and other governing documents; recommends amendments to the Executive Committee.
3. Volunteer & Training Committee :
Develops and implements training for Precinct Chairs, officers, and volunteers, and coordinates volunteer recruitment and placement.
4. Lincoln/Reagan Day Committee:
Plans, organizes, and oversees the annual Lincoln/Reagan Day Dinner fundraiser. Responsibilities include securing a venue, coordinating speakers and honorees, managing ticket sales and sponsorships, organizing the auction(s), and ensuring the event is publicized and supported through the Rockwall County Republican Party.
5. Christmas Party Committee:
Plans and coordinates the annual Christmas Party, including venue selection, food and beverage arrangements, decorations, entertainment, and invitations. This committee ensures that the event fosters fellowship, recognizes volunteers, and celebrates the year’s accomplishments.
Section 2: Additional Committees & Ad Hoc Committees:
(a) Additional Committees & Ad Hoc Committees shall be created, dissolved, or have their mission altered only by simple majority vote of the present & voting members of the Executive Committee (CEC) at a properly called meeting.
(b) Ad Hoc Committees may be proposed by the County Chair or any voting member of the CEC. Still, they must receive simple majority approval of present & voting members of the CEC before formation.
Section 3: Committee Structure & Membership Requirements:
(a) All Committees shall have a minimum of five (5) and a maximum of seven (7) members, approved by simple majority vote of the present & voting members of the CEC. a. Budget Committee exception: If, after 30 days of the CEC organizational meeting, the Budget Committee is unable to fill all seats, the members shall include the following officers: Treasurer as Chair, with Vice Chair and Secretary serving on the committee.
(b) All committee members must:
• Be affiliated with the Republican Party by signing an oath of affiliation, or
• Have voted in the most recent Republican Primary election.
(c) Conflict of Interest Restriction :
No individual may serve on a committee if doing so would create a conflict of interest, unless approved by a super-majority vote (75%) of the CEC.
Section 4: Appointment of Committee Chairs and Members:
(a) Committee Chairs shall present their qualifications to the CEC, be nominated, and be approved by a simple majority vote of present & voting members of the CEC.
(b) Committee Chairs and members may be removed by a simple majority vote of present & voting members of the CEC.
(c) If no voting member of the CEC is willing to serve as chair of a committee, the CEC may, within 30 days, approve an individual from outside the CEC to serve as chair, provided they meet the requirements in Section 3(b). The 30 days are intended to allow precinct chairs sufficient time to identify potential candidates, vet their qualifications, and ensure the individual will uphold the standards and values of the Rockwall County Republican Party in leading the committee.
Section 5: Committee Operations & Reporting:
(a) Committee Chairs shall file a written report for each meeting held, to be submitted to the Secretary for the permanent record and presented to the CEC upon request.
(b) Each committee is authorized to develop procedures for conducting the business within its jurisdiction, subject to review and amendment by the CEC.
(c) Committee meetings and actions must be documented in written minutes and submitted to the Secretary.
Section 6: Nominations Committee:
The CEC shall serve as the Nominations Committee for the purpose of filling vacancies and nominating candidates for internal positions.
(a) Conflicts of interest must be disclosed before participation in any nominations process.
ARTICLE VII - Parliamentary Authority
Section 1:
The rules contained in the most current edition of Robert’s Rules of Order shall govern the Executive Committee, the Standing Committees, and Temporary Committees unless those rules are inconsistent with the RPT Rules, these Bylaws, or any state or federal statutes.
ARTICLE VIII - County Convention
Section 1:
Precinct Chairs who are qualified delegates to the biennial Rockwall County Republican Convention may serve as their respective precinct’s delegation chair during that biennial Rockwall County Republican Convention. Delegate and Alternates selected by the biennial Rockwall County Convention to attend the State Convention will be determined according to the Republican Party of Texas Rules. (Reference: Rule No. 31 – Report of Nominations Committee – GENERAL RULES FOR ALL CONVENTIONS AND MEETINGS, published by the Republican Party of Texas).
ARTICLE IX - Amendment of Bylaws
Section 1:
These bylaws may be amended by a Super-Majority vote of the Executive Committee provided that: (1) Notice has been given at a previous meeting at least 7 days before the scheduled vote to amend bylaws, OR (2) A written notice has been delivered to each voting member of the Executive Committee at least 7 days before the scheduled vote to amend bylaws, via US Mail and/or email.
DEFINITIONS
Present:
To be considered present for a meeting, a member must appear in person or may attend the meeting using a full-featured internet meeting service.
Simple Majority:
 At least 51% of the voting members of the Executive Committee present at a properly called Regular or Special Meeting who vote in favor of passage of a motion at such meeting. (By way of example, if 13 voting members are present at the meeting, a Simple Majority vote would require at least 51% of the 13 present voting members to vote in favor of passage of a motion (7 out of 13)
Super-Majority:
At least 75% of the voting members of the Executive Committee present at a properly called Regular or Special Meeting who vote in favor of passage of a motion. (By way of example, if 13 voting members are present at the meeting, at least 10 must vote in favor of passage of any motion requiring a Super-Majority vote.)
Ex Officio Member:
The member has no voting privileges and may not make motions on the floor. The member can participate in a debate.
Conflict of Interest:
A situation in which a member’s personal, financial, or political interests could reasonably be expected to impair their objectivity, independence of judgment, or ability to act in the best interests of the Republican Party of Rockwall County. A conflict may be actual, potential, or perceived. Examples include, but are not limited to:
1. Receiving a direct financial benefit from a decision made by the Executive Committee or any of its committees.
2. Having a family or business relationship with a vendor, contractor, or candidate affected by a decision of the Executive Committee or any of its committees.
3. Holding a position or employment with another organization whose interests conflict with those of the Republican Party of Rockwall County.
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